2016 Wesleyan Discipline: 1387

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1387. Records. The secretary of the district board of ministerial development shall keep suitable and permanent records which shall be the property of the district and shall be preserved as directed by the district superintendent and the district board of administration. The secretary of the board shall keep:

(1) A correct and complete journal of the proceedings of the board meetings, an official copy of which shall be submitted to the district secretary for permanent filing (2016 Wesleyan Discipline:1332:7).
(2) A record of the ministerial studies and training of each licentiate and ministerial student, including the work done in a university, college, theological school or by correspondence with the Ministerial Study Course Agency. A record of all credits earned shall be recorded at least once each year in cooperation with the Ministerial Study Course Agency as set forth in 2016 Wesleyan Discipline:2388:1, and shall be available to the board in considering its recommendations to the district conference.
(3) A personnel record of each ordained, licensed or commissioned member of the district, on forms as authorized by the General Board, including: important personal and family information; educational qualifications; ministerial service including pastoral and other district appointments, offices held, and credentials issued by the district. Whenever a letter of transfer is granted, a transcript of the personnel record shall be provided, if requested, but the record shall remain in the permanent files of the district.